After archiving your data, you remain in control of your data: 

[collapse title=’Giving access’] If you archived your data with access category “open”, then all members of the faculty will be able to access your data. If you archived your data with access category “restricted”, then the user will be asked to contact you, your successor and/or a data steward to give access. You can discuss the conditions for access and reuse. If you want to allow access, you can copy the data to a location of the researcher. The system has no mechanism to authorize the user, or to copy it to a specific location. You can ask a data manager or data steward to support you. [/collapse]

[collapse title=’Updating data’] Permission to modify archived data, data documentation or metadata should be requested by the data owner to the data custodian. But the actual changes should be done / delivered by the data creator or data owner themselves.       [/collapse]

[collapse title=’Removing data’] After expiration of the specified term, you or your successor will be contacted by a data custodian. You will be asked whether the term should be prolonged, or whether the data should be removed. [/collapse]

[collapse title=’Referring’] The system provides a persistent reference to your data package. The reference can be used to make relations from other data packages in DAG, or from your own administration. Please keep in mind that only faculty members can view the data package. If you want to share it with a wider community, consider publishing the data.  [/collapse]

[collapse title=’Publishing archived data’] When your research data is archived in DAG, but it is useful or needed to publish this data publicly, additional steps are needed to make it openly available, so also interested persons outside the faculty can find and consult it.  [/collapse]

FAQ:

[collapse title=”What will happen when the retention period expires?”]

Good open data and research integrity principles suggest archiving research data for at least 10 years, sometimes longer. Once archived, data should not be deleted until the specified period is completed. Normally only data owners with permanent contracts would stay in the faculty that long. Normally only they can determine what to do with the data beyond the archiving period. However principal investigators and group leaders (data owners) are also responsible during the period that the data must be kept. If any of them leaves the faculty, then consider the creating a data ownership succession plan that lays out who takes over responsibility for the data at UU. 

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[collapse title=”How can access rights be transferred to a successor?”]

The succession plan for role of data owner is a hierarchical list of people who assume responsibility over data modifications, evaluating access requests, authorizing access, tracking data usage, and deleting a data package. A minimum of one successor is required. An exemplary hierarchical list for succession is: 

• Principle Investigator 
• Group Leader 
• Third-Party Data Owner 
• Section Head 
• Head of Research 
• Head of Department 
• Dean 

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[collapse title=”Can I publish data that is archived in DAG?”]

Yes

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[collapse title=”How will responsibilities be succeeded after I leave the university?”]

The succession of responsibilities over the data should be part of the data management plan (DMP). More information on the DMP can be found here. If there is no DMP, the data depositor should provide a plan of succession to address variability in personnel (update this plan when project finishes).    

Normally the principal investigator will be registered in the metadata as data owner. 

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